Baby Shower Planning Guide

Someone wise once said, “There really are places in the heart you don’t even know exist until you love a child.” A baby shower is one of those rare occasions where those places overflow, shared among family and friends. It’s a day to celebrate life’s sweetest beginnings – and at Bowy Made, we’ve got the tools and inspiration to guide you through it all.

What Is a Baby Shower?

A baby shower is a heartfelt tradition that celebrates the soon-to-arrive bundle of joy and the parents-to-be. Historically, these gatherings were small, intimate affairs involving close friends and family, often focused on gifting essentials for the baby’s arrival.

Fast forward to today, and baby showers can be as varied as the families themselves. From cosy brunches at home to extravagant themed parties that could rival any wedding, modern baby showers have evolved to reflect the unique style and preferences of the celebrated family. But whatever the size or form, the heart of the event remains the same: love, joy, and anticipation for the new arrival.

When to Have a Baby Shower

Deciding when to have a baby shower is one of the first steps in the planning process. Traditionally, most baby showers are held during the later stages of pregnancy, typically around the 7th or 8th month. By this time, the pregnancy is well underway, and the excitement for the baby is at its peak.

Alternatively, some prefer to hold the celebration after the baby is born. This option offers guests a chance to meet the little one and makes scheduling easier for parents who might prefer a more relaxed pace during pregnancy.

Some people prefer to celebrate after birth. This way guests get to meet the newest family member. 

Who Plans the Baby Shower?

The role of baby shower host traditionally falls to a close friend or family member, but modern norms allow for plenty of flexibility. In some cases, the expectant parents might take the reins themselves, especially if they have specific ideas or themes in mind.

Who Pays for the Baby Shower?

The question of who pays for the baby shower often depends on the dynamics of the planning group. Sometimes, the host takes care of everything, but more often, costs are shared among a few close friends or family members. Pooling resources not only makes budgeting easier, but also brings everyone together in the spirit of collaboration. The most important thing is open communication to make sure all parties are comfortable with the arrangement.

Creating a Baby Shower Guest List

Deciding who to invite is one of the most heartfelt parts of planning. Start with close family and friends—the people who’ve shared in this journey from the beginning. For larger celebrations, think about extended family, coworkers, and anyone who’s been a special part of the parents-to-be’s life. If you’re unsure, just ask. They’ll know exactly who they’d love to involve in this special occasion.

Choosing Your Baby Shower Decorations

It’s time to get those creative juices flowing. Begin by considering themes that reflect the family’s style. Are they whimsical and playful? Minimalist and modern? Perhaps they love nature or have a favourite story to share with the baby. Popular themes like animals, celestial designs, or gender-neutral pastels offer plenty of inspiration for your baby shower setup. And don’t forget to incorporate personal touches to make the space feel truly special.

Baby Shower Themes

Feeling stuck on picking the perfect baby shower theme? The best ones are often simple, heartfelt, and inspired by what the parents-to-be love most. Here’s a few popular themes to spark your imagination:

• Kissed by the moon: Let the beauty of the night sky inspire your celebration. Decorate with twinkling fairy lights, crescent moon garlands, and a gentle palette of ivory, silver, and pale blue. Incorporate moon-shaped cookies, starry cupcakes, and celestial-themed favours like candles or mini star maps.
• Little bookworm: Celebrate a love for stories with a literary-inspired theme. Use classic children's books for decorations and feature book pages or quotes in the décor. Guests can bring a favourite book to start the baby’s library.
• Safari adventure: Take a walk on the wild side with a jungle-inspired theme. Think leafy greens, earthy tones, and animals like lions, giraffes, and elephants. Add tropical touches to the menu with fruit platters and animal-shaped treats.
• Sweet as honey: Celebrate the “bee-loved” new arrival with a charming bee-inspired theme. Think soft yellows, warm whites, and honeycomb patterns. Adorn tables with fresh flowers and serve honey-infused treats like cupcakes, tea sandwiches, or a honey-drizzled cake

How to Create the Perfect Baby Shower Schedule

As much as a baby shower is about excitement and connection, it also takes thoughtful preparation and attention to detail. Our advice? Start early, stay organised, and don’t forget to keep the parents-to-be’s preferences at the heart of your decisions. Here’s a week-by-week guide on how to plan a baby shower that feels stress-free and joyful from start to finish.

Initial Planning Steps: 7–8 Weeks Before the Baby Shower

Set the Date

Choose a date that works best for all involved, and consult with close family and friends to avoid conflicting schedules.

Create the Guest List

Start by brainstorming with the parents-to-be to identify must-have guests, like close family and friends, and expand to include their wider circle. Factor in the venue size and budget when finalising the list.

Choose a Venue

Pick a location that complements the theme and accommodates the guest list. Options range from cosy home gatherings and charming backyard setups to local cafes, community centres, or even outdoor parks. Choose a space that feels welcoming and aligns with the atmosphere you want to create.

Select a Theme

Choose a theme that resonates with the parents-to-be. This will help you plan cohesive baby shower decorations, invitations, and a menu that ties it all together.

Send Save-the-Dates

Get the word out early with save-the-date cards or digital reminders. This gives guests plenty of time to plan.

Finalising the Details: 4–6 Weeks Before the Baby Shower

Send Invitations

Send out invitations by mail or email, making sure to include the event's time, date, location, and any relevant gift registry information. Don’t forget to note if there’s a special dress code or any details that will tie into the shower's theme.

Be sure to send any gift registry details to help guest choose the most appropriate items. 

Plan the Menu

Start finalising your menu by deciding on the food and drinks. Consider the style of the event and whether you want a formal sit-down meal or casual snacks and finger foods. Make sure to accommodate dietary preferences and allergies, so everyone can enjoy.

Arrange Decorations

Start collecting or ordering your baby shower decorations, like balloons, banners, and table settings. If you're getting creative, now is the perfect time to DIY personalised pieces that will make the day feel extra special and one-of-a-kind.

Confirmation and Last-Minute Preparations: 1–3 Weeks Before the Baby Shower

Finalise Menu and Catering

Confirm the menu with your caterer or finalise your home-cooked menu. Be sure to accommodate any dietary restrictions and preferences. It’s a good idea to plan for a variety of options, from sweet to savoury, and keep the menu in line with the shower's theme.

Plan Games and Activities

Choose games that are fun and interactive, but not too complicated. Classics like "Guess the Baby Food" or a trivia quiz about the parents-to-be are always a hit. You can also plan a simple DIY activity - like writing well-wishes for the little one - that guests can enjoy while mingling.

Confirm All Details

Double-check everything. Confirm bookings with the venue, check RSVPs, and ensure all deliveries (like decorations or food) are scheduled. This is your chance to catch any small issues before the big day!

Day Before the Baby Shower: Getting Ready

Final Preparations

Take the time to set up as much as possible the day before. Arrange decorations, set the seating, and finalise any special details. Prepare any last-minute food items or drinks, and make sure everything is in place for the day ahead. This will help alleviate stress and ensure you’re not scrambling at the last minute.

Relax and Enjoy

Now that most of the work is done, take a moment to relax! You’ve put in the effort, and the fun part is almost here. Enjoy a quiet moment of satisfaction, knowing you’ve created something special for the parents-to-be.

Day of the Baby Shower: The Big Day

Set Up the Space

Arrive early to arrange the baby shower decor, food, and activity stations. An organised space sets the stage for a joyful event.

Welcome Guests

As guests arrive, greet them with warmth and enthusiasm. Make sure everyone feels welcomed, introduce people who may not know each other, and help everyone settle in.

Enjoy the Celebration

This is what it’s all about! Celebrate the parents-to-be and shower them with love. As you step back and watch the celebration unfold, remember that the effort you’ve put into this day will become a cherished memory for everyone involved. Soak in the love and excitement, and toast to the beautiful beginnings yet to come.